Supply Chain Assistant Warehouse

  •  International Rescue Committee (IRC) Ethiopia
    •  
  •  Addis Ababa, Ethiopia
FULL_TIME NGO Jobs in Ethiopia Supply Chain Jobs in Ethiopia Warehouse Jobs in Ethiopia

Job Description

Job Title: Supply Chain Assistant Warehouse

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Ethiopia

Job Description

 

TITLE:   Supply Chain Assistant-Warehouse

REPORTS TO: Camp manager (Administratively) and Supply Chain Manager (Technically)

DUTY STATION: Tierkidi

GRADE/STEP:  9A

LENGTH:  Definite

SCOPE: Reporting to the Camp Manager, the Supply Chain Assistant-Warehouse is responsible for the efficient operation of warehouse duties and activity. He/ she is responsible for proper warehouse management, Proper Warehouse Inventory, and asset movement and Warehousing Record Keeping.

 Specific DUTIES AND RESPONSIBILITES:

 1.       Proper Warehouse Management:

  • Monitor security of IRC’s storage and supplies.
  • Understand, implement and / or maintain standard IRC inventory management policies and procedures.
  • Ensure the maintenance of warehouse building(s), fittings and equipment.
  • Implement and ensure clear safety procedures of warehouse.
  • Advise the Supply Chain Manager and Camp Manager of warehouse-specific issues or improvements.
  • Controls the overall operation of the warehouse.
  • Provide support for program team in mini items utilization, recording, reporting and controlling skills.
  • Proper Warehouse Inventory and asset movement
  • Implement and ensure clear loading & unloading procedures, correct stacking and turnover (FIFO) procedures.
  • Advise supervisor of potential inventory shortage.
  • Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
  • Receive completed store’s request forms and prepare the goods for issuance.    
  • Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
  • Identify materials required for disposal and develop its own file.
  • Update the stock record cards and bin cards regularly.
  • Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.
  • Maintain full and accurate inventory records.
  • Undertake (documented) monthly and ad-hoc physical inventory checks.
  • Provide on-time, standard monthly reports to the supply Chain Manager and Camp Manager.
  • Update all program staff closed grant items for timely utilization.
  • Ensures proper utilization of assets
  • Ensures proper completion of equipment issue before release of equipment from the warehouse
  • Handles maintenance of office equipment and office machines.

2.       Warehousing Record Keeping

  • Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
  • On a monthly basis, work with the Supply Chain manager and Camp Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
  • Ensures proper recording and labeling of assets.
  • Ensures proper handing over of assets and equipment by the staff at point of departure.
  • Ensures proper transfer and recording of equipment and office machines/computers and others/, furniture etc. from one person to the other.
  • Makes record of obsolete/expired/damaged materials and equipment and reports to Supply Chain Manager and request disposal.
  • Handles proper disposal of materials and equipment when getting approval for disposal.
  • Prepares disposal reports immediately after approved disposal.
  • File all disposed materials in compliance to SOP.
  • Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.

 3.       Perform operational activities and manage Staff under supervision (Driver and guards)

  • Plan and deploy vehicles for IRC activity in Tierkidi camp.
  • Follow up maintenance of vehicles and supervise guards based in Tierkidi camp.
  • Ensure safety and security of Tierkidi IRC compound.
  • Supervise and coach guards in Tierkidi IRC compound.
  • Fill time sheet for staff based in Tierkidi camp.
  • Follow up maintenance of compound facility and office utility.
  • Address compound facility and office need as deemed necessary.

 

Qualifications

  • Education: Degree/Diploma in Procurement and supply chain management, Accounting, Business Administration, Commerce or Finance.
  • Experience: 1 years for BA Degree & 3 years for Diploma. NGO experience is plus.

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