Logistics Associate (Quality Control)

  •  United Nations World Food Programme - WFP Ethiopia
    •  
  •  Semera, Ethiopia
CONTRACTOR Logistics Jobs in Ethiopia NGO Jobs in Ethiopia United Nations / UN Jobs in Ethiopia

Job Description

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP


The World Food Programme (WFP) is United Nations frontline agency in the fight against hunger, WFP is continually responding to emergencies. We save lives by getting food to the hungry fast. But WFP also works to help prevent hunger in the future. We do this through programmes that use food as a means to build assets, spread knowledge and nurture stronger, more dynamic communities. This helps communities become more food secure. On average, WFP aims to bring food assistance to more than 80 million people in 80 countries.

WFP Ethiopia is working with the Government and humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women; transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

ABOUT MCGOVERNDOLE PROJECT


WFP School Feeding Unit have received a confirmation from USDA - McGovern-Dole Food for Education Program to undertake school feeding and technical assistance project for four years period to enable the Ethiopian Government to transit towards national ownership of school meals program. The project will be covering around 185,693 primary school children in Afar and Oromia Regions. The regions are mainly pastoralists who live in a marginalized environment and whose livelihood is exposed to the vagaries of climate and harsh environmental conditions and suffers from law participation into schooling and education.

ORGANIZATIONAL CONTEXT


This position is located in the WFP Ethiopia Country Office, Semera Sub Office, Afar Region.

Job Holders at this grade are expected to demonstrate responsibility and initiative in monitoring food handling from food quality and safety perspective, this is ranging from food receipt; storage, meal preparation; cooking, kitchen layout and hygiene; to water quality. This shall include also monitoring sanitation facilities/toilettes adequacy and personal hygiene at schools.

JOB PURPOSE


WFP Ethiopia is looking for a Logistics Associate to contribute in establishing preventative measures and standard practices in place to decrease the risk of food incident occurrence. The incumbent is expected to support in ensuring that food commodities / meals provided through WFP School Feeding Programme is safe and of good and acceptable quality for students, by undertaking a strict food safety and quality monitoring procedures for food product across its supply chain.

KEY ACCOUNTABILITIES (not all-inclusive)


Under direct supervision of the Logistics Officer, the incumbent will perform the following duties:

  • Support the overall Logistics Operations in delivering School Feeding food commodities and associated Non-Food Items to destination schools.
  • Conduct regular and surprise visits to schools to ensure compliance of food handling and hygienic practices which shall include and not limited to food receipt, storage, meal preparation and food serving activities.
  • Establish solid food safety preventative measure after performing risk assessment for food handling activities at the school ensuring that likelihood of food incident is reduced and eventually eliminated.
  • Establish and maintain coordination with School directors; School food management committee; local educational and health authorities for smooth support on food testing, food disposal and related issues
  • Identify training needs and develop training modules on Food Quality and Safety practices at schools in collaboration with Food Quality and Safety team in Country Office (CO) which will allow bringing school management, woreda educational and health authorities up to speed to the principles and practices related to food quality and safety.
 

  • Ensure school stores compliance with WFP’s manuals on Storage of Special Nutritious Foods and Grains.
  • Propose proactively preventive measures to mitigate food losses and food incidents/food borne diseases.
  • Follow up of the shelf life of foods in warehouses, notify and advise on the actions to be taken accordingly.
  • In case of food quality issues identified, propose corrective actions to address the food quality issues and minimize losses of food.
  • Prepare regular reports related to Food Quality and Food Safety and provide regular updates to support informed planning and decision-making.
  • Ensure that the disposals of food which are declared unfit for human consumption are as per WFP disposal guidelines and procedures.
  • Perform regular commodity inventory at schools.
  • Perform other related duties as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE


  • Experience with humanitarian operations.
  • Experience with food quality and quantity monitoring and handling food quality issues.
  • Experience with conducting trainings.
  • Experience in preparing guideline and standard procedures.
  • Experience in communication and reporting.

STANDARD MINIMUM QUALIFICATIONS


Education: A university degree in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or related field.

Experience: Six (6) or more years of relevant progressively responsible experience in a related field.

Language: Fluency in both oral and written communication in English. Knowledge of the local language is an added advantage.

4Ps CORE ORGANISATIONAL CAPABILITIES


Purpose
  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  • Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
  • Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  • Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.
People
  • Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  • Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
  • Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
  • Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.
Performance
  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  • Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  • Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  • Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.
Partnership
  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  • Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
  • Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES


Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
Planning, Project & Resource Mgmt Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

HOW TO APPLY


WFP is an equal opportunity employer. Female candidates meeting the above qualifications are encouraged to apply on-line through WFP recruitment website.

Public access (for external VA): http://www1.wfp.org/careers/job-openings

WFP staff access (for internal and external VA): http://newgo.wfp.org/services/e-recruitment

This VA is open ONLY to Ethiopian Nationals.

Please note that WFP does not charge a fee at any stage of the recruitment process. Only qualified candidates will be contacted.

Deadline for Application: 10 December 2020